CITY MANAGER'S NEWSLETTER
City of Bandon
NEWSLETTER November 2013
SOLID WASTE COLLECTION AND DISPOSAL RATES TO INCREASE
Following a public hearing at their October 7th meeting, the City Council approved a request by Bandon Disposal & Recycling, the City's garbage franchisee, for a 1.66% increase in solid waste collection and disposal rates, with Councilors Drew, Hundhausen, Powell, Procetto, and Vick voting in favor, and Councilor Claassen opposed. There was no testimony from the public at the hearing. The rate increases will become effective November 1, 2013. The last solid waste collection and disposal rate adjustment was a 2.3% increase on July 1, 2012.
For the retail customers, this will result in an increase of $0.28 per month for a basic 35 gallon residential cart, with other rates adjusted proportionately.
Bandon Disposal pays the City a franchise fee of 5% of gross revenues from City collection customers. The proposed fiscal year 2013-2014 budget anticipates receiving $35,000 in garbage franchise revenues, which are deposited into the Community Beautification Fund and utilized primarily for maintenance of landscaping on City properties and tree trimming.
In addition to the garbage franchise fees, Bandon Disposal operates the recycling center, provides no-charge pickup and disposal for all City dumpsters, provides extra no-charge dumpsters when requested by the City for special events (Park Clean-up, 4th of July, etc.), operates the Recycling Center, and provides no-charge brush pick-up programs three times per year in mid-January (including Christmas tree pickup), the first week in May, and the last week in October. These additional services have an estimated annual value of over $80,000.
LOW INCOME ENERGY ASSISTANCE PROGRAM (LIEAP)
The City annually participates in the Low Income Energy Assistance Program (LIEAP), which is a federally funded program, providing energy bill paying assistance to qualifying low income households. Low income Bandon electric customers are also assisted by the City's low income energy assistance program which is funded by a City surcharge on the electric utility bills and the voluntary electric "Round-Up" Program.
To provide efficient program administration and keep overhead costs as low as possible, the City contracts with Oregon Coast Community Action (OCCA) administer these programs on behalf of the City. Those services include providing information to customers, taking applications, reviewing income qualifications, qualifying customers, authorizing payments, and record keeping. OCCA receives administrative funds directly from LIEAP for administering the Federal program, and is paid $10 per assisted household for administering the City of Bandon's local program.
In fiscal year 2011-2012, a total of $30,747 in Federal LIEAP assistance was provided to 112 households in the Bandon electric service territory, and a total of $3,030 from the City's local low income energy assistance program provided electric bill paying assistance to an additional 12 households. The funds generated from the City's local program included the mandatory monthly charges plus the "Round-Up" program, in which 295 customer accounts are now participating for an annual voluntary contribution of approximately $1,090. The overall level of assistance is down from last year due primarily to reductions in the amount of Federal LIEAP funds available.
UPDATE ON STORM DRAIN MASTER PLAN PROJECT
At the September 9th meeting, the City Council decided not to award the bid for constructing the proposed Delaware Avenue storm drain project, which would have served the residential properties along the north end of Delaware Avenue SE. To move forward with drainage improvements, the $82,835.00 which would have been spent on constructing the Delaware Avenue storm drain project has been allocated to another project which will benefit a significantly larger area.
The new project involves re-routing the Rosa Road area drainage. The old Storm Drain Master Plan included future improvements to the system for handling storm drainage from the Rosa Road area that would involve installing new lines to convey that water east along 11th Street and then south into Ferry Creek. The new project will involve upsizing some of the existing storm drains and culverts west along 11th Street and then directing the water northwesterly into the existing under-utilized retention basin behind City Hall. Storm water would then be metered into the existing system which discharges it into the Coquille River at the boat basin.
The new project will remove approximately 45% of the storm water from the existing Fillmore Avenue lines. This will free up capacity in those lines and make it unnecessary to upsize and replace the existing storm drains under Highway 101 which were proposed as part of the Urban Renewal Woolen Mill improvement project, and will provide sufficient capacity in those lines to handle the drainage from the future development proposed for the City's Woolen Mill property. Another significant benefit is that future Rosa Road area drainage will now be discharged into the Coquille River far below Ferry Creek, which will reduce the potential flooding impacts of future development on the private and public properties along Ferry Creek in the Woolen Mill floodplain area.
The total project cost is estimated to be $324,344.00, including replacing several culverts a piece at a time by the Public Works crews as time and budget permits. The City will hire a private contractor to upsize the 11th Street drain lines and make improvements to the outfall behind City Hall. The $82,835.00 saved by not undertaking the Delaware Avenue storm drain project at this time represents over 25% of the cost of the new project.
CITY COUNCIL WORKSESSION ON DOG ISSUES
City Hall and individual City Councilors continue to receive complaints about dogs at large, dogs barking, and dog owners not picking up their dog's waste. At a special worksession on October 21st, the City Council reviewed existing regulations and discussed dog problems and complaints. Also in attendance were City Manager Matt Winkel, Police Sergeant Larry Lynch, City Code Compliance Officer Michelle Hampton, City Court Clerk Beverly Lanier, City Animal Control Officer Daniel Graham, and County Animal Control Officer Wendy Martinez.
Following the discussions, the City Council came to a consensus that staff should draft some possible changes to the animal and dog control regulations. One potential revision would be to limit the length of dog leashes to 6 feet and require it to be made of material suitable for the subject dog. Under the current regulations, a citation for dog at large, dog barking, or other offences, can only be issued by a City official. City officials, however, cannot site someone for an act that they don't witness their dog doing. So, another possible amendment would be to allow private citizens to cite accused offenders into municipal court. Staff also agreed to review the existing animal regulations to update them, correct any inconsistencies, and clarify the sections of the code which deal with collecting fines and reimbursements for the costs of boarding seized animals. Once all of the changes, if any, are made to the animal control regulations, and the matter is reviewed and discussed at a public meeting, the City Council indicated that it would be appropriate to prepare, display at City Hall, and send out in the utility bills a brochure outlining City regulations and recommendations for being a responsible dog owner.
No date has been set for a public meeting on the subject of dog control and animal regulation. To keep abreast of current City government activities, please remember that you can subscribe to the City's free electronic newsletter and meeting agenda distribution service by sending an e-mail request to firstname.lastname@example.org.
NOVEMBER MEETING SCHEDULE
City Council Regular Meeting . . . . . . . . . . . . . . . . . November 4 at 7:00 PM*
Municipal Court . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 5 at 4:00 PM*
Planning Commission Workshop . . . . . . . . . . . . . November 7 at 7:00 PM*
Committee for Citizen Involvement . . . . . . . . . . . . November 12 at 6:30 PM*
Parks & Recreation Commission . . . . . . . . . . . . . . November 14 at 5:30 PM*
Community Center Advisory Committee . . . . . . . November 18 at 4:00 PM*
Planning Commission Regular Meeting . . . . . . . . November 21 at 7:00 PM*
Water Resource Committee . . . . . . . . . . . . . . . . . . None Scheduled.
Development Review Board . . . . . . . . . . . . . . . . . . Every Monday (Tuesday following
a Monday holiday) at 10:00 AM*
* Meetings held in City Council Chambers
* Meetings held in City Council Chambers
Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager(at)ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.
Also, remember to visit the City of Bandon WEB page, where you can get more information on this wonderful place in which we live.
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